On site is not the same as
in stock.

BinLogic is a warehouse management system for brands and retailers that run their own fulfillment. Receiving books goods in against the order at the vehicle, captures what the unit actually is, and closes with a confirmed put-away location rather than an intended one.

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Captured at the door

Purchase order line Logistic unit label Quantity received Lot or batch code Expiry date Serial number Damage and shorts Put-away location

The problem

Most of the day a receipt costs you is spent after the unloading.

It is on site, but it is not in stock

The trailer was tipped this morning and the pallets are somewhere on the floor. The system will not sell any of it until somebody books it in, so the fastest-moving thing you own is invisible for the rest of the shift, and the shelf shows zero while the stock sits forty feet away.

Nobody checked it against anything

The delivery note was signed, the pallets came off, and the count against the purchase order happens later, if at all. Shortages surface weeks afterwards as a variance nobody can attribute, long past the point where the supplier would have accepted a claim.

It got put away somewhere

A pallet went to a location that nobody scanned, or to the aisle with room rather than the aisle that made sense. The record says it is here. The picker says it is not. Both are describing the same pallet.

How it works

Book it in, know what it is, know where it went.

Book it in at the door

Receive against the purchase order or the shipment on a handheld, at the vehicle, while the driver is still there. A short that is found at the door is a conversation. A short found in three weeks is a write-off.

Capture what the unit actually is

Product identity is rarely enough on its own. Lot codes, date codes and serials belong on the receipt, at the moment the goods are in front of someone, because reconstructing them afterwards from a delivery note is guesswork with a paper trail.

Direct the put-away, then confirm it

The system proposes where the unit should go and the scan confirms where it went. Those are two separate facts, and a put-away process that only records the first one is recording an intention rather than a location.

The shape of it

The receipt happens at the vehicle.

BinLogic is built mobile-first: floor work such as receiving, putaway, picking and cycle counts runs on a handheld device. A receipt entered at the dock is a receipt nobody has to transcribe from a clipboard later, and the transcription is usually where the lot code and the shortage go missing.

What comes off the vehicle

Purchase order line Logistic unit label Quantity received Lot or batch code + whatever the category demands

Checked against the order · Put-away confirmed

Handheld at the dock

Sellable

System of record

Questions

What teams ask before they change the door.

What should we capture at the door, as a minimum?

What arrived, how much of it, against which order, and where it went. Beyond that it depends on the category: a barcode can carry far more than the product identifier, and GS1 defines application identifiers for batch or lot number, expiration date and serial number alongside the GTIN. If your goods are lot-controlled or dated, capture it on the receipt rather than deciding later that you wish you had.

Why does the pallet label matter so much?

Because it identifies the unit as a unit. GS1 describes the Serial Shipping Container Code as identifying a logistic unit, which can be "any combination of trade items packaged together for storage and/ or transport purposes; for example a case, pallet or parcel". One scan at the door tells you which physical thing has arrived and which shipment line it belongs to, instead of counting cartons to work it out.

Do we have to record receiving for food?

For foods on the FDA's Food Traceability List, receiving is one of the Critical Tracking Events the rule identifies, and it requires records containing Key Data Elements, subject to the rule's exemptions. The rule defines receiving as an event where food "is received by someone other than a consumer after being transported (e.g., by truck or ship) from another location". Congress has directed FDA not to enforce the rule before 20 July 2028, but the compliance date itself has not moved: the 30-month extension to that date is so far only proposed, and FDA still states the compliance date as January 20, 2026. Enforcement is paused; the record-keeping design is unchanged either way.

Is faster put-away actually the goal?

Not on its own. Put-away speed with no confirmed location just moves the problem into picking, where it costs more. The thing worth shortening is the gap between the goods being on site and the goods being sellable in a location somebody can pick from, and that gap is usually closed by removing a transcription step rather than by walking faster.

Labelling tools

binlogic.io hosts free tools: a freight identifier validator (freightID) and an SSCC-18 label generator.

On site is not the same as in stock.